GM Admin/Assistant to the General Manager
Greeneville, TN Greeneville, TN Full-time Full-time $13 - $15 an hour $13 - $15 an hour 22 hours ago 22 hours ago 22 hours ago PURPOSE OF POSITION:
To assist the GM with administrative related duties that are not in direct alignment with revenue however have an impact on operational excellence.
The GM Administrative assistant adds the most value to the organization by truly being the right hand of the GM.
Things a GM may ask their admin for help with :
Answering phones Analysis of reports Review of processes and assistance in teaching or refreshing them.
Creation of spreadsheets for roll ups or board meetings Scheduling Cost savings analysis and negotiations with vendors Communication liaison between departments, outside vendors, HR, Accounting and more.
Essential Functions of the position:
Understand and reinforce the Mountain Motorsports mission statement.
Greatly exceed expectations.
We do the unexpected, we achieve excellence through teamwork and we constantly improve.
Maintain a culture that allows the team to ask questions and expect detailed answers.
Ensure that all incoming mail or similar items are properly put in the bin for transfer.
Collect information associated with customer requests and report it effectively when necessary for Warranty Cancellations and other customer related issues.
Coordinate the purchase of office supplies, event food or business related goods as needed.
Implement and utilize cost saving strategies when possible.
Review and understand all MMS process and procedures and be able to teach them as needed.
Be a liaison for interdepartmental communication, GM, and accounting.
This includes the proper communication and timely completion of accounting issues communicated digitally via Trello.
Maintain the logs for company vehicles and company credit cards.
When there is an event or meeting at your location, procure the necessary tables, chairs, entertainment , food etc Help with various administration activities, filing, reports etc.
.
Order and/or pick up lunch for the team on Saturdays.
Manage the uploading and monthly reconciliation of sales deal scanning.
Complete End Of Day and account for any overage or loss.
Complete weekly deposit for offsite vendor cash pickup.
Receipt incoming checks on store level to the proper department.
Complete and process all UCC's and new/used title work that is of a standard nature Track all used titles coming from lien holders to reduce delays and increase inventory turns.
Scan and file MSO's/Titles in store/ Maintain incoming/outgoing MSO's & Titles Become a notary QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Language Skills to include the ability to read, analyze, and interpret the most complex documents.
Ability to respond effectively to the most sensitive inquiries or complaints while using discernment on what should not be shared.
Ability to use computer software programs to complete daily tasks.
Reasoning Ability to define problems, collect data, establish facts and draw valid conclusions.
Making judgments in emergencies.
Making decisions on facts and on judgements.
Ability to assist the GM in holding others accountable when appropriate.
Education Requirements 1 to 3 years related experience and or training with documented previous performance Driving Requirements :
Clean MVR to be insurable under our insurance PHYSICAL REQUIREMENTS:
Frequent standing, walking and sitting Continuous oral communication Continuous hearing at a conversational level Frequent telephone and computer usage Working under deadlines Occasional lifting of up to 20
lbs Occasional pushing of up to 30
lbs WORK ENVIRONMENT:
Occasional exposure to changes in temperature and humidity Frequent working with and around others Occasional work around mechanical parts Occasional exposure to hazardous chemicals Occasional work around moving objects, (including dogs and other service animals) Noise level is low to high Job Type:
Full-time Pay:
$13.
00 - $15.
00 per hour
Benefits:
401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Schedule:
Day shift COVID-19 considerations:
We follow CDC Guidelines
Experience:
Administrative clerical:
1 year (Required) Customer service:
1 year (Preferred) License/Certification:
Clean MVR (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
To assist the GM with administrative related duties that are not in direct alignment with revenue however have an impact on operational excellence.
The GM Administrative assistant adds the most value to the organization by truly being the right hand of the GM.
Things a GM may ask their admin for help with :
Answering phones Analysis of reports Review of processes and assistance in teaching or refreshing them.
Creation of spreadsheets for roll ups or board meetings Scheduling Cost savings analysis and negotiations with vendors Communication liaison between departments, outside vendors, HR, Accounting and more.
Essential Functions of the position:
Understand and reinforce the Mountain Motorsports mission statement.
Greatly exceed expectations.
We do the unexpected, we achieve excellence through teamwork and we constantly improve.
Maintain a culture that allows the team to ask questions and expect detailed answers.
Ensure that all incoming mail or similar items are properly put in the bin for transfer.
Collect information associated with customer requests and report it effectively when necessary for Warranty Cancellations and other customer related issues.
Coordinate the purchase of office supplies, event food or business related goods as needed.
Implement and utilize cost saving strategies when possible.
Review and understand all MMS process and procedures and be able to teach them as needed.
Be a liaison for interdepartmental communication, GM, and accounting.
This includes the proper communication and timely completion of accounting issues communicated digitally via Trello.
Maintain the logs for company vehicles and company credit cards.
When there is an event or meeting at your location, procure the necessary tables, chairs, entertainment , food etc Help with various administration activities, filing, reports etc.
.
Order and/or pick up lunch for the team on Saturdays.
Manage the uploading and monthly reconciliation of sales deal scanning.
Complete End Of Day and account for any overage or loss.
Complete weekly deposit for offsite vendor cash pickup.
Receipt incoming checks on store level to the proper department.
Complete and process all UCC's and new/used title work that is of a standard nature Track all used titles coming from lien holders to reduce delays and increase inventory turns.
Scan and file MSO's/Titles in store/ Maintain incoming/outgoing MSO's & Titles Become a notary QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Language Skills to include the ability to read, analyze, and interpret the most complex documents.
Ability to respond effectively to the most sensitive inquiries or complaints while using discernment on what should not be shared.
Ability to use computer software programs to complete daily tasks.
Reasoning Ability to define problems, collect data, establish facts and draw valid conclusions.
Making judgments in emergencies.
Making decisions on facts and on judgements.
Ability to assist the GM in holding others accountable when appropriate.
Education Requirements 1 to 3 years related experience and or training with documented previous performance Driving Requirements :
Clean MVR to be insurable under our insurance PHYSICAL REQUIREMENTS:
Frequent standing, walking and sitting Continuous oral communication Continuous hearing at a conversational level Frequent telephone and computer usage Working under deadlines Occasional lifting of up to 20
lbs Occasional pushing of up to 30
lbs WORK ENVIRONMENT:
Occasional exposure to changes in temperature and humidity Frequent working with and around others Occasional work around mechanical parts Occasional exposure to hazardous chemicals Occasional work around moving objects, (including dogs and other service animals) Noise level is low to high Job Type:
Full-time Pay:
$13.
00 - $15.
00 per hour
Benefits:
401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Schedule:
Day shift COVID-19 considerations:
We follow CDC Guidelines
Experience:
Administrative clerical:
1 year (Required) Customer service:
1 year (Preferred) License/Certification:
Clean MVR (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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